Custom: LMS | Warehousing Software | eCommerce | Mobile App

Warehouse setup

Before we start doing the operations, first we need to setup the warehouse(s) in the application. This involves configuring all the components being used in warehouse – Bins, totes, racks, LPNs (license plate numbers), trays etc. Each component has its own identification code and using the code their location can be tracked from within the system. The WMS app has full blown capabilities to setup each component as accurately and closely as needed by business. WMS also allows setting multiple warehouses and each can be monitored through single window.

Receiving and processing purchase order

WMS (warehouse management system) app integrates with client’s ERP to directly receive a process purchase orders (PO) raised by client. This client’s PO has details of products being shipped by them which needs to be stored in warehouse – item code, description, quantity, expected date of shipping and delivery etc. POs helps warehouse plan their storage in advance.

Inbound receiving

As soon as the containers are received and opened in warehouse, each unit is assigned a unique LPN (license plate number), and this LPN becomes their identity during their course of storage in warehouse. Using a hand-held device, LPN’s are scanned and associated to Tote, Tray or Bin in which they are kept or are being transferred. At any point of time, using the item can be tracked using their LPN. WMS app also integrates with weighing and scaling machine that capture weight and dimension of the product – which helps decide where the item can be stacked and is also essential to calculate billing.

Storing the goods (put to light)

Once the item is put in a specific bin location in rack, using the handheld device, item’s LPN is mapped with LPN of bin to map its location and a light of that bin glows to indicate mapping is completed. With light indicators it becomes easy to know in which bin the item needs to be kept and saves time.

Ecommerce integration – receive orders

WMS app seamlessly integrates with leading ecommerce marketplaces, where client operates his business, and can receive customer orders directly from the app. Each ecommerce order is validated to see if each unit/quantity ordered by customer is available in warehouse, if available then order is put into queue for fulfilment.

Picking the goods (pick to light)

Once the order is put in queue it’s assigned a bin in Put to light system (PTL). Each of the items of order are assigned to picker who is nearest to the bin from where the item needs to be picked. On the picker hand held device the item’s LPN is displayed along with the coordinates of the bin from which it needs to be picked. Items in picker’s list are sorted in such a way that he moves only in one direction of rack and doesn’t need to go back and forth. This improves his efficiency and over all speed of order processing.

Outbound shipment

After all items of an order are put into PTL (put to light) bin, it’s sent for final check and then packed for dispatch. Based on customer’s delivery preference and client’s choice of delivery partner, an automatic request is sent to delivery partner (USPS, FedEx etc.) and a shipping label is generated. All the process is automatic and requires minimal human intervention.

Customer portal

WMS app also has an inbuilt module for the clients to manage their inventory and allocate stocks between different ecommerce portal. Client can also track the order’s received and keep a tab on fulfilment process. It also let’s them see the invoices and make payment for warehousing services.

Labor tracking

A critical element of ecommerce fulfillment is speed of order processing, that directly depends on employee efficiency. WMS system does real time tracking of each user activity and records time spent on each one of them. This helps management track real time productivity of each employee in warehouse and adjust their pay accordingly.

Billing

Another critical and complex component built within WMS is the billing engine that calculates the warehousing charge that needs to be charged to client based on the count of products stored, their physical dimensions, number of days product was stored etc. Billing engine keeps running in the background and calculation begins as soon as an LPN is assigned to the item received.

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